Field reviews
How a Cloudlogicapps branch visit actually runs — from the document request to the exit discussion.
Field reviews are the centre of our branch expense audit oversight engagement. This page explains the sequence so managers know what to expect on the day.
Scoping and sample design
We agree which outlets, which months, and which expense categories enter the sample. Larger groups often start with higher-spend districts or outlets with prior exceptions.
Document request
Managers receive a list covering claim forms, supplier invoices, float reconciliations, and local approval emails. Incomplete packs are flagged in a pre-audit review when booked.
Outlet visit
We observe float handling where relevant, interview the manager, and pull a sample of vouchers while trading continues. Visits are timed for quieter windows when possible.
Desk testing
Claims are tested against policy limits and compared to head-office postings for the sample period. Duplicates, missing approvals, and threshold splitting are tagged as exceptions.
Draft and exit
A draft exception schedule goes to the sponsor first. After comments, we issue the final schedule and optional clearing sessions.
What managers should prepare
- Claim forms for the sample months, including declined claims if kept
- Petty-cash vouchers and the latest float count sheet
- Supplier invoices paid locally at the outlet
- The group expense policy in force during the sample period
After the visit
Most sponsors schedule exception clearing support within two weeks. Others move straight to a quarterly oversight retainer so the next sample stays light.